LANARKSHIRE CHESS LEAGUE
(as amended at 1999 AGM)
The name of the organisation shall be "The Lanarkshire Chess League" and in this constitution shall be referred to as the "League".
The object of the "League" shall be to promote, foster and encourage chess in Lanarkshire and the surrounding districts.
The League shall consist of two classes of membership, namely
3.1 Full Members.
3.2 Associate Members.
4. QUALIFICATION FOR MEMBERSHIP
4.1 Full Member: any club domiciled in or near the Lanarkshire area.
4.2 Associate Member: any individual who is a member of a club in full membership of the League.
5. ELECTION OF MEMBERS
5.1 The election of clubs to Full Membership and individuals to Associate Membership shall be by the Management Committee.
5.2 The Management Committee shall have the right to refuse membership and shall not be bound to give reasons for such rejection.
6. ENTRANCE FEES, SUBSCRIPTIONS AND HONORARIA
6.1 Full Members shall pay annual subscriptions, which shall be determined by the League Council.
6.2 Annual subscriptions shall become due on the 1st. November each year.
6.3 Any Full Member whose subscription is in arrears after 1st. November shall be liable to a financial surcharge of not more than 100% as determined by the Management Committee.
6.4 Any Full Member whose subscription is 3 months in arrears (i.e. after 1st. February) shall cease to be a Full Member. Associate Members of such a club shall themselves cease to be members of the League.
6.5 The Secretary and other office bearers may, at the discretion of the League Council, be paid fees for services rendered to the League. The amounts of the fees shall be determined by the League Council at the Annual General Meeting.
The governing body of the League shall be called the Council and shall consist of the League President, Secretary and Treasurer and two delegates from each full member of the League.
8. ANNUAL GENERAL MEETING OF THE COUNCIL
The AGM shall be held in the last week of June or thereabouts each year in order to:
8.1 Approve the minutes of the previous AGM.
8.2 Receive the report of the President, Secretary and Controller(s) and receive the Statement of Account from the Treasurer.
8.3 Elect the President, Secretary, Treasurer, Controller(s) and other members of the Management Committee for the ensuing year.
8.4 Appoint the Auditor for the ensuing year.
8.5 Fix the annual subscription.
8.6 Consider minutes of Council and Management Committee meetings.
8.7 Consider motions, resolutions and amendments to the constitution etc.
8.8 Transact any further business.
9. SPECIAL MEETINGS OF THE COUNCIL
9.1 A special meeting of the Council shall be convened on a resolution of the Management Committee or on a requisition signed by 4 Full Members.
9.2 The requisition / resolution shall specify the business to be transacted and the special meeting shall be held within 4 weeks from the date of receipt of the requisition by the secretary.
10. NOTICE OF COUNCIL MEETINGS
10.1 At least 7 days written notice shall be given for all meetings of Council.
10.2 The notice shall specify the date, hour and venue of the meeting and state the business to be transacted.
11. CHAIR OF COUNCIL, MANAGEMENT AND SUB-COMMITTEE MEETINGS
11.1 At all meetings of the Council the chair shall be taken by the President.
11.2 In the President's absence the meeting shall appoint a chairperson.
12. QUORUM FOR COUNCIL MEETINGS
5 members of Council shall form a quorum.
13. ATTENDANCE AND VOTING AT COUNCIL MEETINGS
13.1 Any member of the League may attend but associate members may not be entitled to participate in the business of the meeting unless invited by the Chairperson.
13.2 At Council meetings the League President and the delegates of each club in full membership of the League may cast one vote.
13.3 All questions shall be settled by a bare majority of votes.
13.4 In the event of equality of votes the chairperson shall have a casting vote.
The AGM of the Council shall appoint an Auditor for one year of office.
15. MANAGEMENT COMMITTEE
15.1 The Management Committee shall conduct the affairs of the League in accordance with the articles of the Constitution. Any decision of the Management committee may be overridden by the council.
15.2 The Management Committee shall consist of the President, Secretary and Treasurer and other members of the League.
15.3 The Management Committee shall have the following powers....
(i) to appoint sub-committees from its members and to co-opt onto any sub-committee such persons as it may deem necessary.
(ii) to prescribe such standing orders as it may deem necessary for the regulation of sub-committees.
(iii) to appoint League and Tournament Controllers as it may deem necessary.
15.4 The Management Committee shall be responsible for arranging the various competitions sponsored by the League.
15.5 The Management Committee is authorised to approve the expenditure of money on behalf of the League for any purpose which it deems necessary.
16. QUORUM FOR MANAGEMENT COMMITTEE and SUB-COMMITTEE MEETINGS
The quorum for a Management Committee meeting shall be 4 members and for a sub-committee meeting not fewer than half the membership of the sub committee.
17. VOTING AT COMMITTEE MEETINGS
17.1 Each member of the Management Committee or sub-committee meeting shall have one vote.
17.2 All questions shall be settled by a bare majority of votes.
17.3 In the event of equality of votes the Chairperson shall have a casting vote.
18. NOMINATION FOR ELECTION TO THE MANAGEMENT COMMITTEE
18.1 Nomination for election to the Management Committee may be made in writing to the Secretary.
18.2 Nominations may also be made at the AGM provided the nominees are present.
18.3 All nominations must be moved and seconded at the AGM.
18.4 All nominees must be Associate members of the League, who may nominate themselves in writing if unable to attend the AGM.
19. ELECTION OF MANAGEMENT COMMITTEE
19.1 Elections to the Management Committee shall be made at the AGM.
19.2 Where nominations exceed places election shall be by majority vote.
19.3 Members are eligible for re-election and are elected for a term of one year, defined as the period between the closure of two successive AGMs.
19.4 The Management Committee shall have the power to fill any casual vacancy (except that of President), the appointee serving the remainder of the predecessor's term of office.
20. INTERPRETATION OF THE CONSTITUTION
ln the event of a disagreement arising as to the correct interpretation of the Constitution of the League, the Council's ruling shall be final.
21. AMENDMENT TO THE CONSTITUTION AND RULES
21.1 The Constitution, Rules for League competitions and Rules of Play may be amended at a Council meeting on a majority vote, provided that the proposed amendment is included in the notice calling the meeting.
21.2 Proposed amendments must reach the Secretary no later than 15th May.